Automated Payroll and Timekeeping Systems - Is It Worth the Cost?

Are you shocked when you see how much your payroll is costing you? Payroll is typically an employer's number one expense. Wasted money in payroll is one of the biggest obstacles facing an employer who is poised for growth.

An employer can’t be everywhere, all the time. Monitoring employee hours can be easily automated and is modestly priced as most systems are typically scalable, after the initial equipment purchase and set up, you pay per user of the system on a monthly billable basis.

The system cost is often offset by savings due to increased accuracy. Payroll errors are costly in many ways. For example, an employee who is “fudging” their time card by even a few minutes does more than cost the employer more money in direct pay, it also affects the amount of accrual time that qualifies an employee for benefits.

 Did you know that just 15 employees clocking in an additional 4 minutes a day can add up to 1380 minutes (23) hours of additional pay per month!

Automated payroll systems can offer an employer many advantages:

§  Enforce good employee habits. Have a policy and be prepared to enforce it with employees clock in and out at their required start, break, lunch and clock out times-eliminating those overages because even a few minutes over the course of a year can add up to hundreds of dollars.

§  Use a mobile system for remote employees to log their location through GPS. This allows an employer to see if the employee is actually at the location they claim to be. Not only does this eliminate the employee deceiving their supervisor about being on a job site, it also alleviates the employer responsibility should anything happen accidentally to that employee when they should not have been on the clock.

§  Lock employees out of the timeclock for non-clock times. Automated timekeeping often has the capability of locking out punch in and out times for employers who need to lock down early punch in and late punch out.

§  Biometric technology can use hand print, fingerprint and retina recognition software to verify an employee is actually onsite. This prevents the dreaded “buddy punching” system.

Often times, an employer will need to use a combination of these systems to bring their payroll into compliance. Timekeeping can do more than just keep their employee hours accurate. With a compatible payroll enterprise system, employers can enjoy having a team of outsourced experts process their payroll. Payroll agencies will file all taxes, pay insurance premiums and deductions, and contribute to employee-chosen investments and optional health care coverage, as well as managing garnishments. It’s well-worth an employer’s time to check in to these options, and shop around. Some agencies offer free payroll processing in exchange for purchase of other services. Some agencies offer deep discounts on their payroll if an employer bundles HR, Workers’ Comp, Benefits Administration, or Risk and Safety Management.  For more information on these with OmegaComp HR, contact one of our Business Consultants today.  Call  toll free: 888-540-0752 or email omega@omegacomp.com

http://omegacomp.com/outsourced-payroll-timekeeping-worth-cost/

When Does it Make Sense to Outsource Payroll and HR?

Most business owners know they are more effective spending time on the core mission than being bogged down in administrative tasks. Outsourcing payroll and HR can cut the ball and chain that slows so many business owners down. When does it make sense to outsource payroll and HR?

Keeping staff tied up figuring out the the complex issues of payroll and workplace compliance, staying on top of the ever-shifting sands of tax and benefit deductions, not too mention keeping up with software updates and training are hidden costs that many business owners don’t think about as part of an in-house payroll & HR.

Payroll is one of the biggest costs for an employer. It’s not just the direct cost, it’s the hidden costs that really add up. From running down bookkeeping and payroll errors, garnishment paperwork, tracking paid time off and benefits accrual.

HR and workplace compliance is a cumbersome and complex undertaking. Keeping from one to a small band of employees dedicated to doing just these core functions is time and payroll consuming. In-house HR managers are proven to be much more revenue positive when they can concentrate on core business vision such as strategic planning, team building, direction monitoring and workplace enhancements and business improvements. Outsourcing can give even small businesses a full department of experts and documentation to rely on without the direct cost of multiple, specialized employees.

Outsourcing can solve some of the following headaches:
• Increased compliance with workplace and tax laws
• Accurate bookkeeping with less chance for error
• Enhanced security-many outsource solutions have bigger pockets than small businesses and can house sensitive data with higher levels of data security than a small business can afford.
http://omegacomp.com/when-to-outsource-payroll-and-hr

Hard Hat Hijinks: Securing and Maintaining Complete CA Employee Safety

All companies are required to look after their own people according to law, and there are no exceptions. Failing to accommodate to a worker’s injury can result in a costly lawsuit and a stain upon the business’ reputation. Aside from having a health insurance policy in place, businesses will need to enforce safety protocols to ensure that no one gets into serious accidents. It sounds easy to warn employees every now and then regarding dangers, yet it can be awfully tedious to arrange for such policies. Small businesses, in particular, might even lack the resources necessary to properly engage the workforce in safe labor. Fortunately, companies can outsource their human resource management to firms like OmegaComp to implement comprehensive safety training and sufficient employee benefits for small business groups, among other things.
http://omegaondemand.com/hard-hat-hijinks-securing-maintaining-complete-ca-employee-safety/

California HR Services: Bersin 2014 Human Capital Trend Predictions

HR technology continues to evolve and many major players are delivering integrated, end-to-end solutions design to help fast-growing talent management organizations stay ahead of the game. Likewise, in the struggle to stay competitive, OmegaComp Human Resources, a company experienced in providing timely HR payroll services in Sacramento has also taken in to consideration this shift in human resources perspective. By providing a robust platform for human resource managers, the company hopes to stay ahead of the competition by giving them an edge in HR management technology.
http://omegaondemand.com/california-hr-services-bersin-2014-human-capital-trend-predictions/

A Briefing on California Workers Compensation That Employers Should Know

Like any insurance, workers compensation entails a premium. The cost of workers compensation will depend on a number of factors. Among the factors are the industry classification of employers, their payroll, their history (if any) of work-related injuries, and any special underwriting adjustments. Employers shoulder the full cost of the insurance. As small businesses might imagine by now, obtaining insurance for CA workplace safety and working out its nuances feels like a lot of work. Fortunately, they can use a payroll service provider that can minimize work-related injuries through enforcing safety policies and managing employee claims. A company such as OmegaComp HR can help small businesses with their workers compensation concerns.
http://omegaondemand.com/briefing-california-workers-compensation-employers-know/

CA Employee Safety Measures—What You Need to Know

According to the article, the recalled personnel were among the estimated 15,500 FAA employees furloughed when the shutdown went in effect. Before the shutdown was eventually resolved, the Department of Transportation planned to gradually add 1,800 other inspectors and key personnel back to work. Some California aerospace companies are not as extensive as others in terms of assets; they still have a need for good employee benefits for small business, which are mandated under an agreement by the FAA and the Occupational Health and Safety Administration in 2000.
http://omegaondemand.com/ca-employee-safety-measures-need-know/

OSHA Conducts Surprise Inspections, Improving CA Workplace Safety

The best way to look good during an OSHA inspection is to ensure CA workplace safety. Statistics show that lack of fall protection measures seems to be the leading cause of work-related injuries and costly claims. As an employer, it’s a good idea to train your staff in the art of workplace safety, making sure to prevent any injury. Human resources services like Omega on Demand can provide training for workers in the said field. Part of their services include tips on what to do when the OSHA catches you off-guard, and how to prepare your office to ensure the utmost safety.
http://omegaondemand.com/osha-conducts-surprise-inspections-improving-ca-workplace-safety/